Without a company secretary to carry out the functions of an office environment, the average business would fail. A company secretary is responsible for sending out important documents, including email correspondence. If the owner is out of town, or out of commission, the secretary has to keep the business going, through effective communication.
The secretary takes notes, set- up appointments, get accurate contact information on business partners, and associates, in addition to sending out reminders of upcoming business meetings and conferences. The company secretary ensures that everyone is kept up to date on company changes, upcoming training, and changes in management.
If any paperwork needs to be signed at the administrative level, the company secretary is qualified to proceed. The secretary might also be a public notary, which saves the company money on outsourcing this service. The secretary works under the direction and guidance of the director, with the main responsibility being to oversee the daily administration of the company. This includes; maintaining company records, securing company documents, organizing and preparing business schedules, and taking minutes at meetings.